Facilities Coordinator Admin

The Facilities Coordinator is responsible for ensuring that the organization’s facilities are maintained to high standards, operating efficiently, and supporting the overall workplace environment. This role involves coordinating maintenance, repairs, and operational services while ensuring compliance with safety and regulatory standards. This role will be a temporary position to begin with a view to the right candidate becoming permanent & joining the team permanently.  OB22

Key Responsibilities:

• Key Responsibilities include but are not limited to:

  Meetings / catering

  · Preparing offices/rooms for events and meetings, by ensuring that meeting rooms and board rooms are sufficiently stocked with meeting room essentials such as snacks, water & tissues etc.

  · Complete morning set up of meeting rooms and board room configurations when required.

  · Carry out specific cleaning guidelines on equipment, such as coffee machines water softeners, filtered taps, dish washers, etc.

  · Monitor meeting room calendars in order to plan accordingly any additional equipment required such as AV etc along with the receptionist.

  · Coordinate catering orders for internal and external meetings, placing orders, arranging for delivery and pick up, making teas, coffees, etc.

  · Ensure that the client’s requirements for staff food provisions such as fruit, snacks are ordered as instructed by the client representative.

  · Stocking kitchen areas with milk, coffee, etc.

  · Running and emptying dishwashers

  · Keeping kitchen and catering areas clean and tidy

  · Flagging cleaning issues / requirements to cleaning contractor.

  · Assist in the arrangements for additional cleans after functions and conferences training that maybe held on the client’s premises.

  Reception

  · Providing backup cover for receptionist for breaks and lunches, and unplanned absences.

  · Making tea / coffee for visitors

  Post / mail

  · Manage all couriers, post and deliveries and carry out in-house deliveries when required

  Stationery / office supplies

  · Maintaining an inventory of consumables / office supplies and placing orders in advance of depleting stock levels

  · Monitoring and stocking copier rooms / areas with office supplies, copier paper and other consumables.

  General

  · Manage day to day issues as they arise in a professional and prompt manner by adhering to either the clients service level agreement or expectancy.

  · Provide support and updates to the Client’s Liaison when required on all relevant issues that arise on the premises.

  · Ensure that operational standards at the building meets the clients’ requirements.

  · To be vigilant to any Health, Safety and Welfare risks in the development and bring any concerns to the attention of the Facilities manager and the Client’s Liaison.

  · Liaise / work with the on-site Facilities team